JOB DESCRIPTION

Finance Duties (60% of Time)

• Supervises the Accounts Payable/Payroll Clerk, supporting employee performance on a day-to-day basis.  Mentor staff and ensure accurate and timely processing, record keeping and reporting of the general accounting, payroll and accounts payable operations.
• Ensure implementation of best practice research/recommendations as it relates to financial matters.
• Ensure adherence to corporate policies including, but not limited to, the Procurement Policy.
• Provide financial content support for departments, CAO and Council.
• Research, author and present reports, recommendations or presentations to the Director of Finance/Treasurer, CAO, Committees and Council on financial and corporate matters.
• Coordinate the overall day-to-day financial operations and reporting requirements of the Corporation.
• Oversee the preparation of monthly variance reports.
• Prepare mandated financial reports and present them to the Director of Finance/Treasurer prior to presenting them to Council.
• Direct, organize and co-ordinate all revenue and expenditure stream activities, including general billing, accounts payable and payroll.
• Ensure revenues are collected in a timely manner.
• Verify the bi-weekly payroll journals for accuracy and completeness; provide back up for processing payroll remittances, benefit administration, OMERS pension reports and WSIB claims; review and approve monthly and year end reports.
• Preparation of the monthly bank reconciliations.
• Supervise and ensure general ledger month-end and year-end cut off of accounting modules are performed accurately by Finance staff.
• Review and recommend changes/additions to the Municipal Fees and Charges Schedule and prepare recommendations for Council consideration.
• Assist with financial reporting including preparation of the annual Financial Information Return (FIR)
• Prepare working papers for year-end audit and coordinate the preparation of annual financial audits under the direction of the Director of Finance/Treasurer.
• Understand and ensure compliance of the Occupational Health and Safety Act and Regulations to maintain a safe and healthy work environment (regular tailgate talks).
• Understand and enforce the Municipality’s Health & Safety policies and procedures and the Municipal HR Policies.
• Act in the absence of the Director of Finance/Treasurer.

Asset Management Duties (40% of Time)

• In collaboration with the Engineering Technologist, update and maintain the asset management database to include condition assessment information, lifecycle maintenance activities, etc ensuring compliance with the approved policies and procedures including PSAB requirements.
• Maintain the tangible capital asset inventory and coordinate asset valuation, amortization and reporting as required under PSAB 3150 for Tangible Capital Assets
• Assist in the development and ongoing review of the Municipality’s Strategic Asset Management Plan, ensuring compliance with legislation.
• Work with engineers and/or consultants as required to obtain updated condition data
• Record & maintain all additions, disposals, work in progress, amortization calculations and schedules related to asset inventory. Reconcile these amounts to the municipality’s General Ledger.
• Work with the Director of Finance/Treasurer and the Director of Infrastructure and Operations to perform annual financial evaluations of assets including write-offs and betterments.
• Assist the Director of Finance/Treasurer and the Director of Infrastructure and Operations in the development of life-cycle management programs for all municipal assets, including roads, bridges, water, wastewater, buildings and other tangible capital assets (TCA’s).
• Works collaboratively with the Director of Finance/Treasurer and the Director and Infrastructure and Operations to maintain a consolidated and integrated asset data management system and assessment tools to be used in conjunction with the GIS system.
• Work with various departments to estimate future costs for replacement, rehabilitation or general maintenance requirements for all assets using industry standard practices.
• Work with managers to gather applicable subdivision assumption information for incorporation into database.
• Maintain GIS linkage to the asset management database.
• Prepare and lead presentations on asset management initiatives to internal and external stakeholders, management, and council.
• Assist in the development of applicable policies and procedures relating to asset management.
• Act as a resource to various departments in the implementation of software which has a direct linkage with the asset management database.

EDUCATION REQUIREMENT:

• Undergraduate university degree or college diploma in business administration with an emphasis in accounting or related field, or equivalent experience.
• Municipal Tax Administration Program (MTAP) is considered an asset.
• Previous work experience supervising and managing staff

EXPERIENCE:

• Minimum of Five (5) years of experience in a related field; commerce, accounting or finance.
• Municipal experience is considered an asset.